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Core Vault 1: Business Foundations
Unlock 36 essential systems across onboarding, task management, operations, meetings, and performance, bundled for clarity and execution.
All fully editable for Outlook 365.
strength through structure.
Welcome To SystemaFlow
We build done-for-you Office 365 templates that bring order to chaos, from onboarding and SOPs to team rhythms and task handoffs.
No fluff. No code. Just systems that get used.
Not sure where to start?
Pick a free system to try, or map out what to systemise first.
A Library of 45+ Essential Templates to Systemise your Business
with over 350 downloads across agencies, clinics, professional firms and growing teams across multiple industries.
It’s not your team’s fault. They just don’t have the systems.
What Chaos Really Costs You
Most businesses don't setup with proper structure or on a strong foundation.
They focus primarily on selling and marketing the product and then "winging it" when it comes to the running and operations.
Every day, hours of time and resources are wasted chasing information, rewriting tasks, or fixing mistakes that shouldn’t have happened in the first place
For a 10-person team, that adds up to £20,000+ a year!
When there’s no structure, chaos fills the gap and once it takes hold, it spreads, slowing decisions, blocking growth, and turning talented teams into overwhelmed ones.
This is where we come in. We provide out of the box structure for streamlining and making your business processes efficient by following the S-Y-S-T-E-M-A principals.
Repeat Decisions
Nothing’s documented. Everyone solves the same problems again and again.
Inconsistent Output
Work gets done, but not the same way twice, and results vary.
Dropped Tasks
"I thought someone else was doing that” or "I couldn't finish it because I got stuck." Sound familiar?
Always Reacting
Your day’s full of fire drills instead of forward motion. No time to plan, systemise and schedule.
Slow Onboarding
Every new hire asks the same questions, and every answer is improvised. They are in month 2 still learning the ropes.
Foggy Accountability
You think something has been getting done all this time… until it isn’t.
Wasted Time
5-minute tasks take 30 when there’s no setup, checklist or system. Things getting forgotten and having to be revised.
Useless SOPs
They’re outdated, ignored, or buried in someone’s inbox or stored in a file somewhere collecting dust no one bothers to open and check.
“If I had these system 5 years ago, I'd be 5 years ahead!”
- Business Process Manager, Pharma E‑com
Finally, out-of-the-box templates to structure my business.
Why SystemaFlow Works
SystemaFlow is a growing library of plug-and-play business systems.
From onboarding flows and SOPs to task/project tracking, employee reviews, role clarity & culture.
We build for real ops, on systems used in real ops. Each system is built on the Microsoft 365 Ecosystem, editable, instantly deployable, and designed to work in any business, regardless of size or sector.
No logins. No subscriptions. Just clean, editable templates that actually get used.
Every system follows the S-Y-S-T-E-M-A principals, a structured philosophy built on simplicity, execution, and scale.
Whether you're a solo founder or running a growing team, SystemaFlow gives you the backbone to operate better.
You can try some of our systems for free.
Ready-to-Use Templates
Every system comes in Microsoft Word + PDF, fully editable and easy to roll out.
Built with Operators in Mind
Designed by people who run businesses, not just talk about them.
Includes Guides + Examples
Each pack comes with a training and rollout guide to help your team adopt it fast.
No Learning Curve
You can use it in Word, Notion, SharePoint, or wherever your team already works.
Build Your Entire Operational Backbone in One Move.
The SystemaFlow MasterWorks Vault
Buy once. Use forever. Every 1st wave system we build.
Lifetime access to every template in our 1st Wave: All 12 Core and 12 Mini Packs (144+ systems), now and as they’re released.
It’s your complete operating system for scaling with structure.
Perfect for founders, ops leads, and consultants who want clarity, consistency, and control without building from scratch.
Get lifetime access now, before the full build-out doubles the value!
“These templates have made me rethink the way to approach my business and Employees”
- CEO, Accounting Firm
A System for Every Level of Operations
Whether you’re a solo founder, manager or lead trying to solve one process or overhauling a whole operational area, we have a pack for that.
Each template is plug-and-play, fully editable, and built to scale with your team.
We have 3 main product categories Mini Packs, Core Packs and Vaults, see the differences below:
| System Type | Description | Best For |
|
From: £19 |
Tactical tools to solve specific problems fast. Each pack includes 2 ready-to-use templates. |
Quick wins in a single area (e.g. handoffs, daily ops, feedback etc.) |
|
From: £145 |
Complete systems to structure and scale a business function. Each pack includes 9 operational templates. |
Systemising a department or workflow across the team (Ops, Reviews, Projects, Culture etc.) |
|
From: £59 - £499+ |
Bundled packs with heavier discounts and bigger transformations. Combine Core + Mini Packs, or unlock everything with Masterworks. |
Rolling out structure across multiple functions or the full business. |
Systems That Keep You Moving
Every pack is designed to reduce friction, not add complexity, so you can focus on the work that matters.
Plug them in. Make them yours. Get your business moving.
Not sure where to start?
View Our full System Library, our Get Started page or download our free templates, same quality, zero cost.
Insights. Systems. Playbooks.
Explore Our Blogs
We publish clear, tactical breakdowns for operators, founders, and managers. No fluff. Just smart structure, ready to steal.
Built for founders, ops leads, and managers who want to fix real problems, not just read about them.
Topics include SOPs, handoffs, weekly planning, performance systems, and more.
Real Systems. Real Teams. Real Results.
What Real Teams Are Saying
From GPs and clinics to accountants, consultants and start-up ops leads, these systems work where work actually happens.
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